Privacy Policy
1. General – What is the purpose of this privacy policy?
1.1. The website available at drupalcamp.be (hereafter: the “Website”) is operated by and is the property of DUG BE vzw, VAT BE 845.314.913, with registered offices at Hellegat 33, 9041 Oostakker (hereafter: “DUG BE VZW”, “we” or “us”).
1.2. This privacy policy applies to and aims to inform you about the processing of your personal data by DUG BE VZW, among others, on or via the Website. This privacy policy aims to ensure the proper and transparent processing of your personal data.
This privacy policy does not cover the privacy policies of third parties (e.g. businesses or entities advertising through the services of DUG BE VZW), nor of other websites or applications that are linked to via hyperlinks on the Website.
DUG BE VZW strongly recommends that you carefully read this privacy policy.
1.3. We are responsible for the processing of your personal data. As the controller, we take all necessary technical and organisational measures to ensure that processing is carried out in accordance with Regulation (EU) 2016/679 of 27 April 2016 (the “GDPR”). The appointees and employees of DUG BE VZW who have access to your personal data, as well as any processors we use, are equally obliged to comply with the GDPR.
1.4. This privacy policy is available both physically and electronically and can always be consulted on the Website under the heading “Description”. Should you have any questions or requests for additional information, you may contact us by email at [insert email address]. DUG BE VZW will generally respond within one month of receiving your request.
1.5. DUG BE VZW reserves the right to amend this privacy policy at any time. This privacy policy was last updated on [insert date].
2. Who are we and how can you contact us?
Legal form: VZW (Belgian non-profit organisation)
Company name: DUG BE VZW
Trade name: DUG BE VZW
Registered office: Hellegat 33, 9041 Oostakker
E-mail: vzw@drupal.be
Websites: https://www.drupal.be & https://www.drupalcamp.be
3. How can you contact our Data Protection Officer?
E-mail us at info@drupalcamp.be
4. For what purposes do we process your personal data?
4.1. DUG BE VZW processes your personal data for the following purposes:
[Specify purposes]
4.2. Your personal data is not used for direct marketing, unless explicitly stated and permitted.
4.3. The processing of your personal data is not subject to automated decision-making or profiling.
5. What is the legal basis for processing your personal data?
5.1. We process your personal data on one or more of the following legal grounds:
Consent, performance of a contract, compliance with a legal obligation, protection of vital interests, performance of a task carried out in the public interest, or legitimate interests.
5.2. By agreeing to this privacy policy—either by signing a written declaration or by ticking a checkbox on the Website—you grant DUG BE VZW free, specific, informed and unambiguous consent to process your personal data in accordance with this policy.
6. What personal data do we process?
We process the following personal data, insofar as it has been provided:
[Specify categories of personal data]
7. Who else receives or processes your personal data?
The information entered during ticket ordering may be accessible to our bookkeeper.
8. Do we transfer your personal data outside the EU?
No.
9. Where and for how long do we store your personal data?
9.1. Your personal data is stored on secure servers.
9.2. We do not retain your personal data longer than necessary to achieve the purposes described in Article 4. Once these purposes have been fulfilled, your data will be deleted, and in any case no later than [insert retention period].
10. What are your rights?
10.1. You have the right to request:
- Access to your personal data
- Correction or deletion of your personal data
- Restriction of processing concerning you
10.2. You have the right to object at any time and free of charge to the processing of your personal data for direct marketing purposes.
10.3. You have the right to data portability.
10.4. If processing is based on your consent, you have the right to withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal.
10.5. You have the right to lodge a complaint with the competent national data protection authority: https://www.gegevensbeschermingsautoriteit.be
10.6. The exercise of these rights is subject to the conditions set out in the GDPR.
10.7. To exercise your rights, you may contact DUG BE VZW via email at [insert email address], providing sufficient proof of identity.
11. What are our obligations?
11.1. We implement appropriate security measures to protect your personal data, including access control, encryption, and physical and operational security of our Website and servers.
11.2. We maintain a record of processing activities as required by the GDPR.
11.3. We cooperate with national data protection authorities upon request.
11.4. Where required, we will notify the relevant data protection authority of any personal data breach within 72 hours of becoming aware of it. If the breach poses a high risk to your rights, we will also inform you.
If you become aware of a personal data breach, you may contact us at info@drupalcamp.be or vzw@drupal.be.
11.5. If new technologies or processing activities pose a high risk to your data protection rights, we will carry out a Data Protection Impact Assessment (DPIA) and consult the competent authority where required.
Questions? Contact us via email at info@drupalcamp.be.